Privacy Policy for Niiap Ltd
Last updated: March 28, 2025

At Niiap Ltd, we are committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, and safeguard your personal data in compliance with the General Data Protection Regulation (GDPR) and other applicable data protection laws, including the UK’s Data Protection Act 2018.

By engaging with our services, using our website, or providing us with your personal data, you consent to the practices described in this policy.

1. Who We Are

Niiap Ltd is a recruitment agency that specialises in information and network technology. We provide recruitment services to clients seeking skilled professionals within these fields and work to support candidates throughout their career journey.

We are registered in the UK under company registration number 16307027 and our registered address is The Long Barn, Down Farm, Cobham Park Road, Cobham, Surrey, KT11 3NE, United Kingdom. For data protection purposes, we are the Data Controller for the personal data we collect and process.

2. Information We Collect

We collect personal information from you directly or through other means, such as:

Information You Provide: This includes data provided through our website forms, email correspondence, phone calls, or other communication channels. This may include your name, contact details (phone, email, address), CV/resume, professional references, financial information (if required for specific roles), and documents related to your employment history.
Information We Collect Automatically: When you visit our website, we automatically collect technical data such as IP addresses, browser type, operating system, and pages visited to help us improve our website and user experience.
Information from Third Parties: We may obtain personal information about you from third-party sources such as LinkedIn, job boards, industry events, or through referrals from colleagues or business partners.

3. How We Use Your Information

We use the information we collect for the following purposes:

Recruitment Services: To match your skills and qualifications with appropriate job opportunities, and to communicate with you regarding current or future roles.
Communication: To respond to inquiries, send updates, and provide other information you request regarding our services.
Marketing: To send you relevant job opportunities, market insights, newsletters, and information about our services (subject to your consent where required).
Website Improvement: To enhance the performance and content of our website and ensure it is user-friendly.
Legal Obligations: To comply with legal obligations, including employment law, health and safety requirements, and audits.
Legitimate Business Interests: For purposes such as internal reporting, database management, and fraud prevention.

4. Legal Basis for Processing Your Data

We process your data under the following legal bases:

Contractual Necessity: To fulfil our obligations under a contract with you (e.g., recruitment services, job placements).
Legitimate Interests: To pursue our legitimate business interests in providing recruitment services, managing client relationships, and ensuring the security of our website.
Consent: Where applicable, we will request your explicit consent for specific processing activities, such as marketing communications.
Legal Obligations: Where required by law, we may process your data to comply with legal obligations.

5. Sharing Your Information

We may share your information with:

Clients: To introduce you to relevant job opportunities.
Service Providers: We may share your data with trusted third parties, such as IT service providers or background check agencies, who help us deliver our services.
Legal Authorities: We may disclose your data if required to comply with a legal obligation or to protect the rights, property, or safety of Niiap Ltd, our clients, or others.

We will ensure any third parties processing your data on our behalf do so in accordance with GDPR and other applicable data protection laws.

6. International Transfers

Your personal data may be transferred and stored in countries outside the UK and the European Economic Area (EEA) as part of our recruitment services. If such transfers occur, we will ensure they are made in compliance with GDPR, using appropriate safeguards such as Standard Contractual Clauses or the EU-U.S. Privacy Shield Framework.

7. How Long We Retain Your Data

We retain your personal data for as long as necessary to fulfil the purposes outlined in this Privacy Policy or as required by law. If we no longer need your data, we will ensure that it is securely deleted or anonymized.

8. Your Rights Under GDPR

Under GDPR, you have the following rights regarding your personal data:

Access: You can request access to the personal data we hold about you.
Rectification: You can request corrections to any inaccurate or incomplete data.
Erasure: You can request the deletion of your data, subject to certain conditions.
Objection to Processing: You can object to certain types of processing, including direct marketing.
Data Portability: You can request a copy of your data in a structured, commonly used, and machine-readable format.
Withdrawal of Consent: You can withdraw your consent to process your data where consent is the legal basis.
Restriction of Processing: You can request the restriction of processing in certain circumstances.

To exercise your rights, please contact us using the Contact Form below.

9. Cookies and Tracking Technologies

Our website uses cookies to enhance the user experience, analyse website traffic, and improve content. By continuing to use our site, you consent to the use of cookies. You can control the use of cookies through your browser settings.

10. Security of Your Information

We take appropriate measures to protect your personal data from unauthorized access, loss, or disclosure. These include using encryption, secure servers, and access controls. However, no method of transmission over the internet is completely secure, and we cannot guarantee the absolute security of your data.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website, and where necessary, we will notify you directly. Please review this policy periodically to stay informed about how we are protecting your data.

12. Contact Us

If you have any questions or concerns regarding this Privacy Policy or how we handle your personal data, please contact us using the form below:

We are committed to addressing your concerns and complying with our obligations under data protection laws.